If you're fine with Apple's free Calendar app, then BusyCal 3.1.5 is interesting just for its long history, but if you need more powerful features, the app is a strong contender for best-in-class. BusyCal is ranked 1st while Fantastical 2 is ranked 3rd. The most important reason people chose BusyCal is: Create Smart Filters to display Calendar Sets, a custom view, or events that match a certain criteria with a single click. BusyCal 3 review: The better Mac calendar experience, now on iOS A flexible third-party calendar app for macOS and iOS that works with all leading cloud services.
At a glance
Cons
Our Verdict
If you rely on your calendar app to keep yourself focused and productive, you’ll quickly run into the limitations of Apple’s Calendar (known before its Mountain Lion incarnation as iCal). Many individuals and workgroups who need to share calendars turn to BusyMac’s BusyCal. Sporting a face-lift and a slew of welcome new features, BusyCal 2 will be a worthwhile upgrade for most users, but will require workflow changes for some people. And if your organization is dependent on Microsoft Exchange, BusyCal is not, for now, an appropriate choice.
Syncing and sharing events and tasks
BusyCal 2 requires Mountain Lion (although it still supports BusyCal 1.6 clients running on previous versions of OS X). It supports Notification Center, synchronizing and sharing calendars between two or more people using the standard CalDAV protocol. The most common CalDAV services are iCloud and Google Calendar, but BusyCal works with many other CalDAV implementations; the program can also synchronize directly with other copies of BusyCal on a LAN. Unlike Apple’s Calendar, which split tasks (called “To Dos” in BusyCal) into the new Reminders app, BusyCal integrates events and To Dos into one program. BusyCal continues to boast superior features over Apple’s programs for event and task creation and management, especially those that repeat. Entries you make in BusyCal are immediately pushed to the CalDAV server.
No iOS version of BusyCal exists, but any changes you make in any iOS calendar or task-management app (including the company’s own BusyToDo) that sync to iCloud will automatically sync to BusyCal. Google Calendar doesn’t support syncing of To Dos. BusyCal 2 drops support for Apple’s deprecated Sync Services system framework, so it no longer synchronizes with iOS devices via iTunes.
You can set up meetings in BusyCal on an iCloud or Google calendar, attaching one or more people from your Contacts, and the server will send the recipients’ copy of BusyCal a meeting invitation in their Inbox in the toolbar. They can respond with Decline, Maybe, or Accept.
Because Google Calendar has a less robust set of features than iCloud does, the upgrade to BusyCal 2 will require some Google Calendar users to change the way they do things. For starters, you can’t create calendars in BusyCal—you must create calendars (or, if you’re an upgrader, re-create them) on Google and then subscribe to those calendars from BusyCal. In addition, several things that are supported on iCloud are not supported on Google Calendar, including To Dos, graphics on events or days, alarms with sound, room scheduling, and file attachments.
No Exchange
One big advantage of Apple’s programs (Calendar, Mail, Reminders, and Contacts) is their support for Microsoft’s Exchange Server. BusyCal’s developers told me that they understand Exchange support is important, and that they plan to add direct support for Exchange in a future release. Outlook and Entourage also don’t sync with BusyCal, since they relied on Sync Services.
View things your way
It’s your calendar, and you should be able to display its information to best serve your needs. BusyCal has always added a useful List view to the expected Day, Week, Month, and Year views. Calendar doesn’t allow much in the way of customized views, an area in which BusyCal shines. In BusyCal you can customize the number of weeks shown per month, or the number of days per week. If you are in Week or Month view, and you want to see the previous (or next) day or week without switching views, the handy Previous Incremental or Next Incremental buttons in the toolbar let you move your view forward or backward.
BusyCal previously displayed weather for the next ten days, and moon phases as icons; new to BusyCal 2 is a Graphics panel, which allows you to add icons to individual events and days. Icons come from OS X’s Emoji character set and from Icon Finder; you can also drag your own graphics into the Favorites portion of the Graphics panel.
The new Smart Filters let you save custom views with a subset of your calendars, and you can direct the filter to show events that match the particular criteria you set. For instance, if you want to see just the meetings of your volunteer group in List view, you can create a Smart Filter for that. Smart Filters automatically appear in a Favorites bar at the top of the window.
A new Find window works independently of the current calendar view, and now lets you search through your entire calendar rather than just the current calendar display. This feature is great for things like digging up a particular doctor’s appointment you had sometime last year, or finding all your appointments with a particular coworker.
Pricing
One of the big changes in BusyCal is how you buy it: The program is now available only through the Mac App Store. Accordingly, it benefits and suffers from the App Store’s policies. Previous versions of BusyCal were priced at $50 per user, with an $80 family pack covering up to five users. The Mac App Store version of BusyCal 2 is priced at $30 until December 31, 2012, after which it will be $50. As with any app from the App Store, it can be installed on any computer that uses the same Apple ID. For larger workgroups, customers must buy additional seats using a different Apple ID, which will quickly become an administrative hassle. Previously, customers could purchase quantity-discounted licenses from BusyMac. I can’t fault BusyMac because Apple still hasn’t gotten around to offering volume licensing on the App Store; but if you manage larger workgroups, you need to be aware of what you’re getting into.
Bottom line
If you’re already a BusyCal user, you’ll find the upgrade to be well worth the cost, especially if you purchase it before the end of the year. The new Smart Filters and Find window save time and effort. The Quick Entry app is useful for glancing at today’s weather and agenda, as well as for adding new events and tasks. And since events and tasks go hand in hand for most people, BusyCal’s integration of the two is far superior to Apple’s separation into discrete Calendar and Reminders apps.
1. BusyCal displays alarms in a movable, resizable floating window that offers the ability to snooze an alarm for any number of minutes from now or before the start of an event, or snooze multiple alarms at once.
2. BusyCal supports iCloud, Google, Exchange, Office 365, CalDAV, LAN sharing as well as WebDAV subscriptions, enabling you to sync calendars with other Macs and iOS devices running BusyCal or the built-in Calendar app.
3. In BusyCal, To Dos are integrated into your calendar, display on the date or time they are due, and carry forward until completed.
4. BusyCal displays your calendar in Day, Week, Month, Year and List views.
5. Smart Filters can be accessed with a keyboard shortcut or a button on the toolbar to display calendar sets (showing/hiding multiple calendars), perform saved searches (events that contain 'Joe'), apply view settings (an 8-week month view) and much more.
6. BusyCal's info panel enables you to quickly view and edit event details with speed and precision.
7. BusyCal allows you to block out time for walking, driving or taking mass transit to an event or location.
8. It's packed with innovative, time-saving features including customizable views, integrated to dos, travel time, maps, natural language input, weather, moons, graphics, tags and more.
9. You can choose the number of weeks shown per month, or days shown per week, and you can even customize the calendar's appearance by choosing a font face and size, calendar colors, time format and more.
10. By adding contacts to events in BusyCal, you have instant access to a contact's email address and phone number, as well as a record in BusyContacts of your interactions with them.
11. BusyCal lets you add graphics to your calendar to highlight holidays and special events.
12. BusyCal enables you to create events and to dos using natural language.
Features and Description
Key Features
Latest Version: 3.7.2
Rated 4.5/5 By 546 People
What does BusyCal do? BusyCal 3 is the most powerful, flexible, reliable calendar app for macOS. It's packed with innovative, time-saving features including customizable views, integrated to dos, travel time, maps, natural language input, weather, moons, graphics, tags and more.CUSTOMIZABLE VIEWSBusyCal displays your calendar in Day, Week, Month, Year and List views. What makes BusyCal unique is its ability to customize these views to more precisely meet your needs. You can choose the number of weeks shown per month, or days shown per week, and you can even customize the calendar's appearance by choosing a font face and size, calendar colors, time format and more.INTEGRATED TO DOSIn BusyCal, To Dos are integrated into your calendar, display on the date or time they are due, and carry forward until completed. You can also display a To Do List in the sidebar. NOTE: Reminders in iOS 13 / macOS 10.15 is not compatible with BusyCal.INFO PANELBusyCal's info panel enables you to quickly view and edit event details with speed and precision. The info panel can be displayed in the sidebar, as a popup or a floating window. And it's completely customizable, you can choose from a wide range of attributes to display including time zones, tags, maps, private notes, last edit time and more.NATURAL LANGUAGE INPUTBusyCal enables you to create events and to dos using natural language. A preview of the event details are displayed while you type as it recognizes titles, dates and times, locations and more. You can even use it to add contacts or attendees to an event, set alarms, add URLs, and to indicate the calendar to create the event on.TRAVEL TIMEBusyCal allows you to block out time for walking, driving or taking mass transit to an event or location. You can set a fixed amount of travel time or determine it automatically using the integrated support for Location Services and Apple Maps. You can even receive alerts when it's time to leave as traffic conditions change.MENU BAR APPThe BusyCal menu bar app is always running, even when the main BusyCal app is not running, so you always have access to your schedule. It displays a mini-month, a scrolling list of your events and to dos, and the weather forecast. You can click on an event to view its details, and create new events and to dos using natural language. SMART FILTERSBusyCal's Smart Filters are a powerful tool for managing your calendar. Smart Filters can be accessed with a keyboard shortcut or a button on the toolbar to display calendar sets (showing/hiding multiple calendars), perform saved searches (events that contain 'Joe'), apply view settings (an 8-week month view) and much more.ALARMSBusyCal displays alarms in a movable, resizable floating window that offers the ability to snooze an alarm for any number of minutes from now or before the start of an event, or snooze multiple alarms at once. And BusyCal Alarms trigger even when the main BusyCal app isn't running, so you'll never miss an important appointment.WEATHER & MOONSBusyCal displays a live 10-day weather forecast, phases of the moon, and sunrise and sunset times. GRAPHICSBusyCal lets you add graphics to your calendar to highlight holidays and special events. You can choose from the built-in Emoji and IconFinder images, or drag images from your desktop or web.BUSYCONTACTS INTEGRATIONBusyCal integrates with its sister app, BusyContacts, forming a flexible easy-to-use CRM solution. By adding contacts to events in BusyCal, you have instant access to a contact's email address and phone number, as well as a record in BusyContacts of your interactions with them.SYNC AND SHARE CALENDARSBusyCal supports iCloud, Google, Exchange, Office 365, CalDAV, LAN sharing as well as WebDAV subscriptions, enabling you to sync calendars with other Macs and iOS devices running BusyCal or the built-in Calendar app. This includes the ability to share calendars, schedule meetings, and view the availability of others.
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